Administrative Assistant, Committee Support

The Administrative Assistant, Committee Support, provides comprehensive and confidential, senior-level administrative support to the Associate Vice-President, Research and Graduate Studies (AVP, R&GS), including complex calendar management, commitment prioritization, and preparation of meeting materials at the Nanaimo campus.

Responsibilities

• Is the first point of contact for SRCA inquiries
• Coordinates and supports multiple institutional committees (e.g., VIU Research Awards Committee, Graduate Studies Advisory Committee, VIUFA Leave Committee for leave and time awards, the Provost Awards and others as needed.
• Schedule meetings; prepare agendas and documentation: use software tools to record, transcribe and distribute detailed minutes; and track and follow up on action items
• Administer internal research funding processes, including coordinating calls for applications, adjudication processes, and communications of decisions