Administrative Assistant

The Work!

Calendar & Scheduling Management (50%)

• Manage complex, high-volume calendars for 3–4 SVPs, including scheduling meetings, resolving conflicts, and coordinating availability across multiple stakeholders.
• Prioritize and adjust meetings based on urgency, executive preferences, and business needs.
• Process meeting requests, manage intake, and ensure calendars are accurate and up to date.
• Coordinate meeting details including dial‑ins, room bookings, and attendee logistics.

Meeting, Travel & Logistics Coordination (25%)

• Coordinate logistics for meetings, workshops, town halls, and internal events, including room bookings, virtual set‑ups, catering, and materials.
• Arrange domestic travel and accommodations in accordance with company policies.
• Prepare and submit expense reports and support reconciliation as required.
• Identify and resolve routine logistical issues...