Administrative Associate

Vanguard • Toronto, Canada

Location Toronto, Ontario
Job Type Full Time
Posted March 20, 2026

Role Description

As an Administrative Associate, you will play an essential role in supporting the smooth operation of our leadership team and key stakeholders. Your responsibilities will include managing complex schedules, processing expense reports, coordinating events and travel, and delivering high-quality administrative support. This role requires a proactive, detail-oriented individual who can make rational decisions independently and represent the organization with professionalism.

Key Responsibilities: 

  • Calendar Management: Maintain a complex and ever-changing calendar, proactively rearranging and rescheduling meetings based on priorities. 
  • Expense Management: Manage and process expense reports accurately and efficiently, ensuring compliance with company policies.
  • Meeting Preparation: Review schedules and ensure the person you are supporting is prepared, coordinating all appropriate team members/attendees with required materials. 
  • Professional Representa...

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