Administrative coordinator
Kapsch TrafficCom América Latina • mexico city, Mexico
Role Description
We are looking for aAdministration Coordinatorto join our team in Mexico!Your responsibilities:
Oversee and ensure the proper operation of general office services, including utilities (electricity, water), maintenance, security, insurance, cleaning, pest control, equipment (fire extinguishers, air conditioning), and access control (turnstiles and parking), in coordination with the IT team.
Coordinate with external law firms and the global legal team to update, register, and maintain powers of attorney, ensuring certified copies are available in each office.
Manage updates to fiscal and legal addresses, as well as registrations and filings of legal entities with chambers of commerce and relevant public authorities.
Lead the physical and digital storage of legal and corporate documentation, including contracts with clients and suppliers, licenses, permits, powers of attorney, corporate records, and regulatory filings.
Maintain the platform updated, ensuring accurate tracki...
Oversee and ensure the proper operation of general office services, including utilities (electricity, water), maintenance, security, insurance, cleaning, pest control, equipment (fire extinguishers, air conditioning), and access control (turnstiles and parking), in coordination with the IT team.
Coordinate with external law firms and the global legal team to update, register, and maintain powers of attorney, ensuring certified copies are available in each office.
Manage updates to fiscal and legal addresses, as well as registrations and filings of legal entities with chambers of commerce and relevant public authorities.
Lead the physical and digital storage of legal and corporate documentation, including contracts with clients and suppliers, licenses, permits, powers of attorney, corporate records, and regulatory filings.
Maintain the platform updated, ensuring accurate tracki...